Timesheets & approvals
Timesheets people actually fill in.
Each person logs their own day against a client in under a minute, from a laptop or a phone. Managers approve a whole week in two clicks. Approved hours then drive payroll, invoices and reports, so nothing is typed twice.
Logging a day takes a minute
The timesheet shows one person's week: which client, what they did, how many hours. Day, week and list views, a running timer for people who prefer it, and a copy-last-week button for teams whose weeks look alike. Drafts stay editable until the week is submitted; approved entries lock.
- Day, week and list views with a running timer
- Copy last week, then adjust
- Work-from-home flag and ticket numbers on an entry
- Import old timesheets from CSV when you move over
Missed a day? The reminder goes out the same evening
CrewClock checks every evening who has not logged the day. Weekly offs, public holidays and approved leave are skipped, so people are only reminded when they should have logged. The owner sees a live list of who is missing today, and can limit how far back someone may backfill without asking.
- Evening reminder by email and push notification
- Holidays, weekly offs and approved leave excluded
- Backfill limit with a simple request-permission flow
- Missing-today list on the owner's dashboard
Approve a whole week in two clicks
Submitted hours arrive grouped by person and day. An approver can approve everything, pick entries, or reject with a note the person sees right away. Approvers are set per client or per person, with a backup approver who steps in when the primary is on leave.
- Approver per client or per person, owner as fallback
- Bulk approve, or reject with a reason
- Backup approver during leave
- A person can withdraw a submitted entry until it is decided
Questions
Timesheets & approvals: frequently asked
Can people log time from a phone?+
Yes. CrewClock installs on the phone's home screen like an app and sends push notifications. The timesheet, approvals and leave all work on a small screen.
What if someone forgets to submit for a week?+
They get an evening reminder for every missed working day, and the owner sees the gap on the dashboard. You can also cap how many days back a person may fill without asking an admin.
Can approved hours be changed?+
Only by the owner, and every change is written to the activity log with an undo. Approvers and team members cannot edit an approved entry.
Can we import our existing timesheets?+
Yes. Export them to CSV and import per person, or send us the sheet and we load it during setup.
More features: Leave / PTO, Payroll & salary slips, Invoicing, Attendance.
See timesheets & approvals in the demo.
A sample company with a team, clients and two months of data. No signup, every page unlocked.